ASCI Elections 2019 Executive Board Members - Call for Application

Austin Sister Cities (ASCI) is a volunteer-driven local 501(c)(3) non-profit corporation that thrives on dedicated members. The Executive Board  consists of five Officers: the Chair, Vice Chair, Secretary, Treasurer, and Communication Director, along with Chairs of individual sister cities committees and at-large members.

Austin Sister Cities International is holding elections in January 2019 to bring two committed and energetic individuals to the ASCI Board of Directors for one-year terms. We are seeking candidates to fill the volunteer board position of Executive Secretary and Executive Treasurer. Service on the Board is an excellent opportunity to refine your skills and share your vision with a dynamic group.

On behalf of the Board of Directors, we invite interested individuals in the Austin area to submit an Application online at by December 31, 2018. A description of the nomination and election procedures and position requirements can be found below.

If you would like more information or to discuss your possible involvement on the ASCI Board of Directors, please contact Kevin Chen, Vice Chair, at

Members of the current Board of Directors have found this experience to be both highly rewarding and great fun. We hope that you will join our advocacy efforts and consider running for office.

Application and Election Procedures

Please submit your application online at by December 31, 2018. Your application should include

  • 1-2 paragraphs elaborating on your skills and your motivation to join the ASCI Executive Board

  • Simple resume

Your application will be reviewed by current members of the Board. If moving forward you will be invited to the election meeting on January 30, 2019.

Position Description and Requirements:

The Secretary of Austin Sister Cities International keeps a lasting record of meetings, decisions, activities, and involvement:

  • keep accurate records of membership and attendance at each meeting, (take notes of each meeting and write accurate minutes for inclusion in the ASCI folder on Google Drive),

  • oversee and file the organization’s records and related materials,

  • provide advice and resources to the board on topics such as governance issues, amendments to the state laws, and the like, that will assist them in fulfilling their fiduciary duties.

The Treasurer of Austin Sister Cities International is charged with overseeing the management and reporting of the organization’s finances:

  • uses standard accounting methods to maintain the checking account and process all payments (checks, wires, paypal etc.) for the general fund and individual committee’s funds as applicable,

  • prepares and presents quarterly and annual reports to the executive board,

  • assists Communications Director with online donation platforms

  • oversee who has access to the organization’s funds and any outstanding bills or debts owed, create and maintain systems for ensuring the organization’s ongoing solvency and oversee the development of the organization’s financial policies,

  • prepare an annual budget, as well as regularly monitor and compare the actual revenues and expenses incurred against such budget,

  • keep the board apprised of key financial events, trends, and concerns, and her assessments of the organization’s fiscal health.

  • complete or ensure completion of, required financial reporting forms (including the IRS Form 990) in a timely manner and making these forms available for the board’s review.